A new era of collaboration and innovation for GRI

GRI this month welcomes a new Chief Executive, Michael Meehan

GRI's announcement states:

Mr. Meehan’s appointment comes at a crucial juncture for GRI and for sustainability disclosures. In an evolving sustainability reporting landscape, Mr. Meehan will lead GRI in working with new methodologies such as those on natural capital and around integrated reporting, and will drive GRI’s collaboration with global reporting frameworks. He will guide the organization in achieving its mission of making sustainability reporting standard practice worldwide, and promoting the role of sustainability disclosures in addressing global sustainability challenges.

Sounds like Michael is going to have a lot on his plate. And certainly, he has a strong legacy left by Ernst Ligteringen who has done a sterling job leading GRI in the face of many challenges over the past 12 years. After chatting with Michael, I am left with optimism that he will know how to embrace the value that GRI has created while skillfully navigating new themes in the zeitgeist of sustainable development and the needs of sustainability disclosure. It's a complex map, and the sort of practical entrepreneurial spirit, driven by clarity of vision and collaborative orientation that Michael Meehan brings, seems to be the right mix. I wish MM warm congratulations on his appointment and good luck as he takes up residence in GRI's Amsterdam hub. 

As Michael takes up his role, I am sure the word strategy will feature quite a lot in the first few weeks and months. I am sure that everyone will be wanting to know what his priorities are, goals, targets, new ways of doing things, more of this, less of that, new broom and all that. I expect there will be quite a few who have some advice and recommendations, seeing a new chief as a new opportunity to get some things straight and promote an agenda. Allen White was top-speed off the mark in an open letter to MM published in the Guardian (I always wondered about the point of open letters...seems a bit oxymoronish to me) in which he lays down his priorities for the new boss. I expect there will be plenty more open, closed and ajar letters that attempt to influence the new boy on the block as he scans the landscape. However, for me, what's more important than giving Michael Meehan my views about where he should lead GRI, is getting to understand who he is. I am interested in knowing more about what's important to Michael and what motivates him, because that will influence what he does at GRI. (Anyone who doesn't like ice cream, for example, would be a complete non-starter, as far as I am concerned. Happily, this is not the case with Michael Meehan).

I was privileged to have some time to chat with Michael on the phone today...and am pleased to be able to introduce him to the CSR Reporting Blog readers, and share a bit about his thinking as he takes up his new role.   

Michael Meehan At A Glance
Michael or Mike? Michael
Born in? Antigonish, Scottish Gaelic: Am Baile Mór; "The Big Town" but we called it antigonowhere.
Star sign? Scorpio
Top breakfast food? Dutch waffles (called Stroopwafels in Holland)
Last movie you saw? Whatever was playing on the plane last time
Currently reading? Stacks of organizational material about GRI
Most like about Amsterdam? Cycling
Fave social media channel? Google + because I need way more than 140 characters to express myself.
Fave wine? Amarone wine cause it’s got the grit. Not filtered. There are twigs and stuff at the bottom but it tastes great.
Fave place to scuba dive? Scapa Flow.
Fave TV show? Don’t even remember the last time I watched TV
Fave Superhero? Underdog
Fave ice cream flavor? Moose Tracks. Best one going.
Scared of? My kids not knowing what I do for a living.
One thing most people don't know about me is….. In a former life I was actually a scuba diving teacher.

Michael Meehan and what's important

What's most important to you as you take up your new role?

What's most important to me, I think, is the same as what's important to most of us. We are all working to the same goal of a sustainable future.

The reason I am here is to help strengthen GRI's role as a driver and integrator of sustainability disclosure. The reporting landscape has changed, not necessarily unexpectedly, but it has changed. It is shifting rapidly, and that's a good thing. GRI is moving toward a standard-setting approach. This is an evolutionary step that GRI has been considering for some time. The emergence of other frameworks is also evolutionary. The perception out there is that these frameworks compete. But they do not. There is no competing version of materiality – there are different internal contexts that may apply, but this is not competition. 

The thing that differentiates GRI is that it is a strong network that we can leverage to increase collaboration and innovation to create new frameworks. There is a perception is that more frameworks are bad. I don't see it that way. More frameworks are good. We want to see more frameworks that help corporations manage governance and disclosure more effectively in ways that move them forward. GRI has always been that network in the middle that helps things come together.. a sort of backbone of sustainability disclosure, holistically capturing all of the universe of things in CSR reporting that need to be addressed. No one else is doing this. My interest is to strengthen that backbone to improve collaboration and facilitate innovation. We can learn from industries – such as the technology industry – that has done this well and apply those learnings to the sustainability disclosure landscape. GRI is an inclusive framework. We can build on this.

Who are the key stakeholders that you will be looking to engage and work with as you take up your new role?

The world of stakeholders, for GRI, is expansive and we have to move forward on several fronts as we target to strengthen our collaboration and innovation in sustainability disclosure. We will set our sights in working more closely on the labor and human rights side, and supporting new regulatory initiatives relating to reporting, while continuing to build our international leadership. I'll be reviewing the excellent relationships that GRI has maintained so far and looking to accelerate and broaden the momentum in areas that support improved collaboration and innovation.

What has been your interaction with GRI to date?

I have been familiar with GRI for ages. In fact, early on in my career, I invented one of the first carbon management platforms, to help companies calculate and manage their carbon footprint. This was part of the emerging sustainability disclosure world at that time. The first things clients would ask was: how does this fit with reporting frameworks such as GRI?  That was my first taste of sustainability reporting - using a data collection and reporting framework to help companies improve their impacts. 

What do you see as the biggest opportunities for expansion/acceleration of sustainability reporting? 

The number of reporting entities is increasing rapidly. There's no doubt about that. At the same time, there are concerns about the quality of reporting. Part of our role at GRI is to help drive not only widespread acceptance but also help improve the quality of reporting overall. That's one opportunity. Another opportunity is in the area of helping remove the confusion that exists in the area of competitive frameworks. Other frameworks for sustainability disclosure understand the need for collaboration but from the outside, this looks like competition. I have already spoken to the leadership of several other frameworks and I hear a genuine desire to collaborate. We have to build on this desire and make collaboration more apparent and transparent to all those who are watching what we do and are affected by what we do. This challenge has been met time and time again in other industries. It can be done.

What are the specific skills you bring that will be of most use to moving GRI forward in the next phase?

One of the key things is related to my point above. One of the areas I specialize in is helping markets come together. One of the things I love most is being in a place at the time when everything starts to coalesce and helping it happen. I have experience in this area. It's what I find most challenging and most rewarding. There may be lots of different interests but everything has the same goal. That's the skill set that I bring to the table, and that's my focus. The outcome is for GRI to get through it with a stronger backbone. The work we are doing on standards is a part of that. We need to focus more on how people are reporting, how we interconnect with other frameworks and how we define the architecture of the reporting landscape. GRI is the only de facto sustainability metrics framework in the world. We can play a very significant role here.

The second thing that I bring is my experience with developing and using technology. The ability of organizations to capture data and information in reports is now facilitated through technology. At one time, it was impossible. Now, technology enables you to get data very quickly, cut it up in different ways and reuse it in different formats to meet different reporting requirements. A GRI report is an incredibly robust source of data and this fits very well with many aspects of corporate governance. I believe I can help advance the use of technology in reporting that will help companies become more efficient in the way they report and also enhance innovation in the reporting market place.

What can we count on from you as GRI's new chief exec?

You can count on my mantra: collaboration and innovation. I'll be looking to drive better outcomes for GRI and for all of us in the field of sustainability reporting. Communications is a big part of this. We need to make sure everyone knows what's going on. 

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Sounds good to me! Collaboration, innovation and Moose Tracks. I confess that I had never even heard of Moose Tracks ice cream flavor. I am going to have to track some mooses down in the very near future. At the same time, I will be sending positive vibes through cyberspace all the way to Amsterdam in support of Michal Meehan and the other capable folks at GRI, hoping to see the fruits of collaboration and innovation in better sustainability reporting in the coming years. 

elaine cohen, CSR consultant, Sustainability Reporter, HR Professional, Ice Cream Addict. Author of Understanding G4: the Concise guide to Next Generation Sustainability Reporting  AND  Sustainability Reporting for SMEs: Competitive Advantage Through Transparency AND CSR for HR: A necessary partnership for advancing responsible business practices . Contact me via www.twitter.com/elainecohen   or via my business website www.b-yond.biz   (Beyond Business Ltd, an inspired CSR consulting and Sustainability Reporting firm

20 Questions to ask your Sustainability Reporting Manager

You are the CEO of a company that has been publishing a Sustainability Report for the past few years. On balance, you enjoy the report and find that it is a good reflection of your sustainability performance. You haven't received any awards but you have received some positive feedback from your Board, some customers, suppliers and your own management team. After a few years on the reporting cycle, you have some questions about the costs of producing the report, the time and resources involved, the presentation of the report and the impact the report has on stakeholders. Usually, you are pretty hands-off and leave people to get on with things. However, you feel it's time to understand the Sustainaibility Reporting process a little more closely. You have invited your Sustainability Reporting Manager (SRM) for a little chat. Well, actually, an interview. Because you want answers. Here are the 20 questions you should plan to ask your SRM. You might not want to ask ALL of them in one session!

How are you?

This is as good a question as any to start an interview with. Ask genuinely and listen to the answer. You never know what might emerge that's worth your knowing.

What's new?

Many many moons ago, I attended a Leadership Program which included a strategy session run by the inspiring Ram Charan. One of the things he talked about as a feature of great leadership, which has always stuck in my mind, was the fact that a leader is always asking questions and eager to listen to the answer. Just as a simple question such as: How are you? can be a real floodgate opener, so can the question: What's new? be an opportunty to learn lots about what's top-of-mind in your business and also about the person you are asking. Anyone who answers the question What's new? with the answer: Nothing much has obviously checked out of life for a while, because in life, work and in sustainability reporting, there is always something new.

What aspect of our last Sustainability Report are you most proud of ?

A positive and open ended question for a gentle introduction to the subject. The SRM should be able to talk with enthusiasm about the sustainability report and in response to this question is free to select the things that personally gave her the most safisfaction. Whether these things are the same as those which are important to you, the CEO, or to the business, will give you an idea as to how well your SRM is aligned with the business and with your aspirations. The response may also enlighten you about things you may not have realized were such a big deal  as you read the Sustainability Report.

What specific objectives were established for the Sustainability Report and how were they met?

There are many different types of possible objectives for Sustainability Reports. These may relate to the collaborative process of developing the report, the cost, the adherence to an agreed timetable without a last minute rush, the amount of time invested, the quality of the output (which may be the report content, design or presentation) or objectives might also refer to the range of feedback received after publication of the report. Of course, we are assuming that your SRM did actually establish objectives. If not, that begs another question.

Was the Sustainability Report prepared in accordance with an action plan and clear timetable and to what extent did performance align with these plans?

The reporting process is no less important than the product of the process. Quality process usually means quality report. Also, the reporting process can often be an example of how of other cross-functional projects are managed in the organization. Any reporter who begins without an action plan, timetable and allocation of roles and responsibilities (usually a Steering Team for the report is preferable) is heading for a last-minute scramble, headaches and much conflict before the report is finally published. As CEO, you should be interested in embedding good process in your business, as well as delivering a good report.

How many work-hours of our company employees were invested in the production of our last report?

The report budget often does not include the woman/man/hours of company employees engaged in the reporting process. It includes consulting, design, PR, marketing, printing and all other accociated and easily quantifiable costs. However, doesn't employee time also cost money? As a consultant, I log all my hours and can tell you exactly how much time (and therefore money) I have spent on anything from a major client project right down to this blog post or volunteering work. Knowing the time and cost of your reporting process is half the way to managing it more efficiently.

How much of our Sustainability Reporting budget was spent on external consultants?

Of course, I am biased, being a Sustainability Reporting consultant:) but it is always worth having some external help when writing your Sustainability Report. However, you should know how much it is consuming of your total reporting budget.  

Was the Sustainability Report produced in line with budget? If not, what was different?

Sustainability Reports have a talent for coming in over budget. The SRM is a business manager and must know how to manage budgets. This question is more about understanding if your SRM has it covered than understanding the gory details of what was spent where.

How many of our employees have read the report and how many have provided feedback?

Aha. This is a great question. If your Sustainability Report is not reaching your employees (supported by a proactive process of dialogue) then you are probably not gaining all the potential benefits of reporting. How can employees reflect the company's Sustainability Performance to external stakeholders if they are not familiar with the report? Your SRM should be in close collaboration with the HR function to ensure that the internal organizational processes include engagement with the Sustainability Report.

How many new recruits read our Sustainability Report and did this infuence them in accepting a job with our company?

Everyone likes to quote figures about how potential new recruits (including the zillions of Green MBA and Net Impact grads that join the job market each year) seek socially responsible employers. But once and for all it might make sense to check whether those who joined your company were actually influenced to do so by your sustainability performance.

How many Managers have used the report in discussions/presentations/meetings with external stakeholders?

Your Managers are your sustainability ambassadors and the Sustainability Report is a key tool in their arsenal, whatever their role in the company. If they are not using your Sustainability Report, your SRM is not engaging them effectively. Your SRM should have her finger on the pulse of how your Sustainability Report is being used in the organization.

What insights have you gained from the last Sustainability Report that will be helpful in producing the next report?

Every report is a learning process. How does your SRM learn from experience? How does your SRM value continous improvement? This question will enlighten you.

What did we choose not to report on and why not?

Almost all reports are trade-offs. Legal, marketing, finance, HR team members almost always have something they prefer not to disclose for different reasons. In many cases, these "Secrets" may not be critical to the report's integrity but in some cases, they might be quite telling about the organization's challenges. As CEO, you would probably want to know what your people are fearful about disclosing and why.

What were your disappointments in producing your last Sustainability Report?

Maybe there weren't any. Maybe the report turned out exactly as your SRM envisioned. Maybe not. Understanding how your SRM measured up to her own expectations may tell you a little about the organizational issues your SRM faces in driving sustainability processes. These are the issues where a helping hand from the CEO might just be what is needed.

Who were your greatest allies in the company in producing the Sustainability Report?

Yes, here is the list of people to give fat bonuses to at the end of the year:)

Whose support did you need but did not get?

This sounds a bit like a whistleblowing question, but that's OK, occasionally. I think the CEO should know who is blocking the process. If sustainability is important to you as CEO, and reporting is a key part of that, you need to have set your expectations clear. If your people are blocking progress, you might want to consider how this should affect their performance review, bonus or career development prospects. As a minimum, you might want to talk to them to find out what prevented them from being collaborative.

Why should we continue to produce a Sustainability Report?

This is a fundamental question that every company should ask itself before re-embarking on the process another year around. The answer may not be the exactly the same each year and its worth taking a few minutes to articulate specific hopes for this cycle of the reporting process. NB: The response, "because we reported last year" is not really quite good enough.

What are your objectives for the next report and how will you measure success?

Following on from the existential "why are we doing this" question, the obvious next thing to ask is "how will we know if we have done it well".  As a minimum, you should expect to hear  quantitative targets such as adherence to budget and on-time publication, but equally, qualitative targets about the process of reporting should not be overlooked. Does your SRM intend to get feedback on the process of developing the report? Did your SRM run an effective Reporting Steering Team in which people have had the opportunity to influence? If your report is the single-handed work of your SRM and a consultant, you can bet there's something essential missing.

What help do you need from me in the next reporting cycle?

Asking the question doesn't commit you to providing all the help requested, but it does give you an idea of the state of mind of your SRM. The SRM should be pleased to receive help and support from the CEO and I can think of hundreds of ways the CEO could support the reporting process. An SRM who responds "nothing, really" to this question is probably not doing the best possible job.

Fancy some ice cream ?

How can you have a conversation about Sustainability Reporting without ice cream?

When should we have another little chat?

Be prepared for a non committal response :)

elaine cohen, CSR consultant, Sustainability Reporter, HR Professional, Ice Cream Addict. Author of CSR for HR: A necessary partnership for advancing responsible business practices  Contact me via www.twitter.com/elainecohen  on Twitter or via my business website www.b-yond.biz/en  (BeyondBusiness, an inspired CSR consulting and Sustainability Reporting firm)